Available on:
Free
Starter $49/mo
Professional $149/mo
Enterprise $399/mo
🤖 AI Feature
📊 Estimating & Bidding
Win more bids with
faster, smarter estimates
Build detailed MEP estimates from the ground up — sections, assemblies, real cost book pricing, and AI-assisted scope of work. Track every bid through a visual pipeline.
8
Modules
📊
Estimates & Bid Pipeline
Full estimate builder — sections, line items, assemblies, overhead & profit. Visual pipeline tracks every bid from Draft → Bidding → Approved → Awarded. One-click professional PDF with branded scope of work.
Free💲
Pricing Intelligence (Cost Book)
13,177 pre-loaded material prices across 39 CSI sections (Div 21–28). BLS regional labor rates. 218+ manufacturers. AI-adjusted pricing. Full-text search. Add your own custom items.
Free🧱
Assemblies
Pre-built MEP assemblies for duct runs, pipe systems, panel configurations. One-click insert expands into full line items with correct quantities, materials, and labor. Build your own assemblies library.
Professional📐
AI Takeoff
AI
Upload PDF drawings — AI identifies and quantifies MEP items. Bidirectional sync with estimate. Fullscreen PDF viewer with markup, zoom, and split view. Supports HVAC, plumbing, electrical, fire suppression.
🤖 Professional📝
Proposals
Generate professional branded proposals from estimates. Custom terms, inclusions/exclusions, payment schedule. AI writes compelling proposal copy. Client signs digitally, no account needed.
Starter📬
RFQ & Quote Management
Send Requests for Quotation to suppliers and subcontractors. Track responses, compare pricing side by side, award bids. All linked back to your estimates for clean procurement trails.
Starter📋
Bid Board
Centralized view of all active invitations to bid. Due dates, scope notes, assigned estimator, and bid status. Filter by trade, due date, or GC. Never miss a deadline.
Starter✏️
AI Scope of Work Generator
AI
AI generates a professional scope of work narrative from your estimate — with correct MEP language, inclusions, exclusions, and qualifications. One click, fully editable before sending.
🤖 All Plans📋 Project Management
Run every project
without the spreadsheet chaos
Submittals, RFIs, change orders, purchase orders, transmittals — all linked together in one project. Data flows from estimate automatically. AI assists at every step.
8
Modules
📋
Submittals
Complete submittal workflow — CSI-coded register, status tracking (Draft/Submitted/Approved/Revise), AI spec parsing to auto-generate register, GC review portal with no account needed, and professional PDF packages.
Free❓
RFIs
Create, track, and manage RFIs from open to closed. AI drafts professional RFI text from plain English. GC portal for response collection. PDF generation with proper formatting. Response tracking with days-open counter.
Free🔄
Change Orders
Generate COs from scope changes, RFI resolutions, or T&M tickets. AI drafts justification narratives. Track approval status with GC signature. Link to invoices for billing.
Starter📦
Purchase Orders
Create POs directly from estimate line items. Track vendor acknowledgment, expected delivery, and actual receipt. Link PO costs to projects for accurate job costing and budget tracking.
Starter📤
Transmittals
Professional transmittal cover sheets for all outgoing documents. Track exactly what was sent, to whom, on what date. PDF generation with document log. Essential for commercial project documentation.
Starter✅
Closeout Manager
Structured closeout checklist, punch list management, warranty tracking, and final document package assembly. AI O&M builder auto-finds and downloads manufacturer PDFs for all installed equipment.
Professional📚
O&M Manual Builder
AI
AI searches manufacturer websites and downloads official operation & maintenance PDFs for every piece of installed equipment on the project. Compiles into organized final closeout package automatically.
🤖 Professional📁
Document Manager
Centralized document storage per project. Drawings, specs, photos, contracts, inspection reports. Version tracking, folder organization, and direct share links. Supports all file types.
Free💰 Financial Management
Invoice faster,
get paid on time
From invoices and AIA progress billing to lien waivers and certified payroll — full financial management built specifically for commercial MEP subcontractors.
8
Modules
💰
Invoices
Generate professional invoices from estimates or from scratch. Branded PDF with your logo. Payment terms, line items, tax. Track status — Unpaid/Partial/Paid/Overdue. Email directly to client with one click.
Free📑
SOV & Progress Billing
AIA-style Schedule of Values with G702/G703 format. Line-by-line billing with % complete, amount this period, retainage, and stored materials. Multi-period billing history. Essential for commercial GC contracts.
Professional🔏
Lien Waivers
Conditional and unconditional lien waivers — partial and final. Auto-populated from invoice and project data. Digital signature collection. State-specific form compliance.
Professional👷
Certified Payroll
WH-347 prevailing wage payroll reports for public and federally funded projects. Per-diem, fringe benefits, overtime calculation. State-specific compliance fields. Required for Davis-Bacon projects.
Professional⏱️
Timesheets
Employee and technician time tracking by project and cost code. Overtime, per-diem, and shift premiums. Manager approval workflow. Feeds into payroll reports and job costing automatically.
Starter📊
Job Costing
Real-time comparison of estimated vs actual costs per project. Track labor hours burned, material costs, sub spend, and overhead against your bid. Identify margin erosion before it's too late.
Professional📉
Financial Dashboard
Company-wide financial overview — outstanding invoices, cash flow forecast, bid pipeline value, and project margins. Monthly revenue charts, top projects by value. Exportable data for your accountant.
Starter🏢
Client & Vendor Portals
Branded self-service portals — clients view project status, invoices, submittals, and sign off. Vendors receive and acknowledge POs. No account needed — secure shareable link per company.
Professional🚐 Field Service
Dispatch, track, and manage
your field operations
Complete field service suite — work orders, dispatch, PM schedules, asset tracking, inventory, and customer portal. Tech seats are separate from office users, starting at $15/tech/mo.
8
Modules
📋
Work Orders
Create detailed work orders — service type, priority, required equipment, tech assignment, and customer site. Techs see mobile-optimized job view with all details, photos, and GPS directions built in.
Starter🗓️
Dispatch Board
Visual drag-and-drop dispatch calendar. Assign technicians, schedule time slots, and track job status in real time. Day, week, and list views. Color-coded by tech and job priority.
Starter🔧
PM Schedules
Set up recurring preventive maintenance schedules per customer asset — monthly, quarterly, annual. System auto-generates work orders on schedule. Track PM compliance and service history per asset.
Professional🏭
Customer Assets & Equipment
Track every piece of equipment at every customer site — model, serial number, install date, warranty expiry, service history, and linked PM schedule. Complete asset lifecycle visibility.
Starter🔩
Inventory & Parts
Manage truck stock and warehouse inventory. Track parts consumed per work order, reorder point alerts, and multi-location stock levels. Purchase orders auto-created at reorder thresholds.
Professional🏠
Customer Portal
Branded self-service portal for your service customers — request service, view upcoming appointments, approve estimates, view service history, and digitally sign work completion. No account needed.
Professional✍️
Digital Signatures
Collect customer sign-off on work orders, invoices, and proposals from the field. Works on any mobile device via browser — no app to install. Timestamped signature records for every job.
Starter🤖
Field AI & Diagnostics
AI
Tech describes a fault — AI diagnoses the issue based on equipment model and known failure patterns. Suggests parts list and repair sequence. Voice interface for hands-free field use. Predictive failure alerts.
🤖 Enterprise🤖 AI Suite
MEP AI — not generic AI.
Built for construction.
MEP-context aware AI — MEP-context aware across all your projects and specs. Not ChatGPT bolted on. Native AI built into every workflow from estimating through closeout.
8
AI Modules
📄
Spec Book Parser
AI
Upload any PDF spec book — even scanned, low-quality PDFs. AI reads every section with OCR, identifies required products and manufacturers by spec section, and auto-generates a complete submittal register with CSI codes assigned. Saves 3–4 hours per project.
🤖 Starter+📐
AI Takeoff
AI
Upload PDF drawings — AI identifies, labels, and counts MEP items. Results sync directly to your estimate. PDF viewer with markup, measurement tools, zoom, and fullscreen. Bidirectional sync — edit in takeoff or estimate.
🤖 Professional💬
AI Chat Assistant
AI
Persistent AI chat with full project context — ask about your own submittals, specs, estimates, or ask general MEP questions. Code compliance, installation sequences, troubleshooting. Available on all plans with usage limits.
🤖 All Plans✏️
AI Scope of Work Generator
AI
One click converts your estimate into a professional scope of work narrative. Correct MEP trade language, inclusions, exclusions, qualifications, and payment terms. Fully editable before sending. Works on all paid plans.
🤖 All Plans❓
AI RFI & CO Drafting
AI
Describe the field conflict or scope issue in plain English — AI drafts a professional RFI or change order with correct construction language, spec references, and drawing callouts. Edit and send to GC in minutes.
🤖 All Plans📚
O&M Manual Builder
AI
At project closeout, AI searches manufacturer websites and downloads official O&M PDFs for every piece of installed equipment. Compiles into organized sections by trade and CSI code. Saves 8–12 hours of manual PDF hunting per project.
🤖 Professional🔍
AI Price Verification
AI
Before you submit your bid, AI cross-checks every line item against the cost book and flags items significantly above or below current market rates. Catch pricing errors before they cost you the job — or your margin.
🤖 Professional🧠
Field AI & Diagnostics
AI
Technicians describe a fault in plain English or by voice — AI diagnoses the issue based on equipment model, service history, and known failure patterns. Suggests parts list, labor sequence, and safety precautions. Predictive maintenance alerts.
🤖 Enterprise⚡ Platform
Infrastructure built for
commercial contractors
Security, performance, integrations, and developer tools. MEPSub runs on enterprise-grade infrastructure — so you can focus on building, not managing software.
6
Platform Tools
📱
Mobile PWA
Install MEPSub on your phone from the browser — works like a native app. Touch-optimized interface, 44px targets, bottom navigation. Create estimates, manage jobs, and send invoices from the jobsite. iOS & Android.
All Plans👥
Contacts & CRM
Centralized contact network — GCs, architects, engineers, suppliers, and subs. Company profiles, project history, communication log. Quick access from any module. Import from CSV.
Free📈
Analytics & Reporting
Company-wide dashboard — bid win rates, revenue trends, project margins, submittal turnaround times. Cross-module activity feed. Project-level reports. Export all data to CSV or PDF.
Starter🔐
User Roles & Permissions
Granular role-based access — Admin, Project Manager, Estimator, Field Tech. Control what each user can view, create, edit, and approve. Separate office and field tech seat types.
Starter🎨
Custom Branding
Your logo, colors, and company info on all PDFs — estimates, proposals, invoices, submittals, transmittals, and customer portals. Professional appearance with every document you send.
Professional🔌
API Access
Full REST API for custom integrations — connect MEPSub to your accounting software, ERP, or custom tools. Webhook support for real-time events. API documentation and sandbox environment.
Enterprise